Appointment Cost Calculator
What Is Your Real Cost Per Kept Appointment?
Enter what you're paying and your own show rate to see the number that actually matters — not the price per appointment, but the price per conversation that actually happens.
Your real cost per kept appointment is the amount you pay per delivered appointment divided by the share of those appointments that actually show up — a number most sales pages never show you, because it depends entirely on your own show rate, not a vendor's claimed average. This calculator computes it from your numbers only, in about thirty seconds.
No-shows aren't a minor inefficiency — they're money spent on a conversation that never happened. This tool turns that into a specific number: your effective cost per kept appointment, and your annual no-show bleed, calculated entirely from what you enter below.
Calculate Your Cost
Enter your own numbers. Nothing here is pre-filled with an example or a benchmark — the result is entirely yours.
The price you currently pay — or are being quoted — per delivered appointment, from your current vendor or the one you're evaluating.
The percentage of paid appointments that actually show up, based on your own calendar history — not a vendor's claimed average. Guess conservatively if you're not tracking this yet.
Drag to set your show rate
How many appointments you buy — or plan to buy — in an average month.
Your Results
Effective Cost Per Kept Appointment
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Enter your numbers above to see this
Annual No-Show Bleed
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Enter your numbers above to see this
Both figures are your own estimate — calculated only from the numbers you entered above. They are not a price, a quote, or a guaranteed savings figure.
What Does This Number Mean for You?
There's no universal "good" show rate — practices, geographies, and appointment sources vary too much for one number to apply to everyone. What matters is what your own math shows about where your money is actually going.
This Is What the Guarantee Is Built to Close
An uncapped replacement guarantee means the number above stops being a monthly leak.
Every dollar in your no-show bleed above is a dollar spent on an appointment that never happened. Under our guarantee, that appointment gets replaced — and replaced again if it needs to be — until a qualified prospect actually shows up. No caps, no percentages carved out as your risk to absorb. Every appointment that reaches your calendar has already cleared our qualification gauntlet — the guarantee just makes sure it shows up.
If the number you just calculated is higher than you expected, the next step isn't a bigger ad budget or a new list — it's a different guarantee structure. Read how ours works, or apply directly.
Frequently Asked Questions
Appointment Cost Calculator